This is an update from the 2nd Board Meeting held on Tuesday 3 October 2023 held online.

1. The Board reviewed and discussed the Conflict of Interest register for the newly appointed Board, in line with best practise and governance standards. The board deliberated on the key tactics put in place by SG for Conflicts of Interest:

• Directors are required to promptly disclose any potential conflicts of interest, whether related to personal or company interests in the business.
• Even in cases of uncertainty about perceived or potential conflicts of interest, directors are expected to declare and register them.
• If a director possesses a conflict of interest, they will refrain from involvement in discussions and decision-making. The extent to which they are excused from the meeting and the non-circulation of minutes to directors with conflicts of interest may vary based on the specific circumstances.

2. The Board reviewed the key strategies and outcomes for FY24/25 which would shape the 2024 Operational Plan, in alignment with the overarching 2018-2022 Strategic Plan. Following deliberation, the Board identified the following priority tasks and areas of focus to be incorporated into the FY24/25 operational plan:

• Effective Leadership and Governance (1.1): Strive for operational excellence to enhance the overall customer experience.
• World-Class Training Environments (3.4): Ensure that all National Training Centres (NTCs) are appropriately configured for their intended purposes, emphasising safety and cleanliness.
• Efficient Workforce Development (4.1): Continue to improve and standardise professional judging practices and standards to establish an equitable framework.

3. The Board approved the following Sub-committees.

4. The Board approved the Athletes Commission Charter and the establishment of the Athletes Commission by January 2024.

5. The newly constituted Governance Committee (GC) will convene and assess the recommendations put forth by the previous GC around the evaluation of the Board and Board meetings which involve:

• Biennial Board evaluation process that entails using CNPL BoardPulse internally for assessments, with reviews and recommendations conducted every two years. Additionally, an external facilitator's evaluation would be held every four years.
• The incorporation of an evaluation of Board meetings into the agenda, specifically at the conclusion of each meeting, to assess its effectiveness and identify opportunities for improvement.
• In conjunction with the previous proposal or as a separate initiative, to invite external observers, potentially sub-committee members, to attend Board meetings and provide feedback.

6. The Board will conduct an in-depth examination of club use of the National Flag and explore the possibility of creating either guidelines or communication to inform Clubs about this matter.

7. The National Office will thoroughly evaluate and develop a proposal to determine the necessity of establishing an Events Sub-committee and/or a Working Group to assist and enhance the organisation's event management processes.

8. The Board reviewed the draft report and action plan summarising the findings from the 2023 Club visits, which involved visits to 18 clubs. The feedback primarily focused on judging, event communication, and changes to the 2024 National Championships. The visits aimed to collect input on National Championships qualifiers and the potential mandatory nomination of judges by clubs within three years. Staff are currently reviewing the feedback and refining the action plan.
   Some of these topics and findings from the Club Visits will be discussed at the Club Forum on 8 November 2023.

9. The Board approved the Cartwheel-a-thon as the fundraising activity for FY23/24 and agreed to seek partnership with a charity that we could align and partner with. The event will form part of an attempt to set a record for the greatest number of cartwheels performed in multiple venues in two hours.
   Partnering with another charity allows SG to raise funds for a greater community impact, while seeking a meaningful fit messaging wise. A percentage of funds will be allocated to this partner charity.
   The event is scheduled for the last two weeks of January, ensuring it falls within the current financial year to meet the FY23/24 fundraising target of $100,000 before March 2024.
   The proposal will involve at least five clubs serving as host venues for the event, with provisions for neutral public venues for clubs that choose not to host. The FPRC is also exploring fundraising opportunities beyond the community, including approaches to shopping malls. Public venues are attractive, especially when setting a Singapore Record is in consideration.

The next Board meeting will be held on 7 November 2023.

Regards

Singapore Gymnastics Board